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Frequently-Asked Questions (FAQs)

During What Time of the Year are Conference Housing Facilities Available?

Our typical season begins immediately following the close of spring quarter and runs until the start of the fall academic quarter; this period typically begins near mid-June and ends mid-September.

Can an Individual Stay in Conference Facilities?

Individuals may stay in Conference Housing when attending a conference hosted by Conference Housing. Individuals, who are official adult guests of UC Davis who are either affiliated with the University of California or will be at campus on business, are invited to book accommodations in the UC Davis residence halls through our Summer Visitor Housing program. Individuals not attending a conference or having an affiliation on campus may not stay in Conference Facilities.

Is smoking allowed in the Residence Halls or on campus?

UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space. Additional information and specifics regarding the policy are available at http://breathefree.ucdavis.edu/index.html.

How Can I Obtain a Rate Quote for Our Conference Group?

University-affiliated departments may contact us directly and off-campus groups may contact UC Davis Conference & Event Services. Be sure to include estimated number of guests, type of guests such as youth, college students, or adults, and preferred primary and alternate dates for the conference.

What Type of Conferences Utilize UC Davis During the Summer?

We host a wide array of sport camps, cheerleading camps, youth leadership conferences, academic symposiums, educational groups, international student groups, and religious conferences.

What Size Groups Can Be Accommodated?

We have had groups as small as 3 and as large as 3,200.

Will Participants Arriving by Car Be Able to Easily Locate Conference Accommodations?

Prior to arriving for your conference, please review our Checking In webpage to see where to go upon arriving at the UC Davis campus.

Are Single Accommodation Rooms Available?

Guests may request single rooms; space is upon availability. A supplemental nightly room charge would be incorporated in the cost.

Is Public Transportation Available for Conference Guests?

UC Davis is conveniently located near Sacramento International Airport and is just 1½ hours from San Francisco International Airport and Oakland International Airport. Davis is also serviced by Amtrak and Greyhound. The primary mode of transportation around UC Davis and the city is the bicycle; bicycles can be rented on campus. Davis is well served by the campus bus service as well as local bus lines.

How or When Can I Apply For a Refund?

To qualify for a refund, all cancellations must be made at least two weeks prior to the first reserved arrival date; a service fee of $25 will be deducted from the refund amount. A refund check will be mailed approximately four to six weeks after notification. Full payment will be forfeited if cancellation notification is not received at least two weeks prior to the first arrival date of the conference. Complete and submit a Personal Refund Request form to request a refund.